Recruitment FAQ's UK
When you work for Embassy Summer you can expect a summer filled with exciting activities and excursions with a truly global group of young people. It's a fantastic opportunity for students to improve their English and create unforgettable memories. To deliver the highest quality in our summer courses, we need amazing summer staff. To learn more about our jobs and how it works when you work for Embassy Summer, read our FAQ's.
What does Embassy Summer do?
We run 13 summer schools across the UK and 4 in North America making Embassy one of the largest and most experienced Summer School providers. New for 2019 is our centre at York University in Toronto!
Embassy English is a 5 time ST Star Award winner and in 2015, Embassy Summer was voted the best junior course provider for under 18s.
Embassy Summer is proud to have 6 accreditation / memberships; including the British Council and Younger Learners English UK.
Why choose Embassy Summer?
We offer staff the opportunity to work in close knit teams with people from all different backgrounds. Every day presents new challenges, ensuring our teams remain engaged and motivated throughout the summer!
Will I receive any training prior to commencement of employment?
We value all of our staff and believe strongly in investing in staff training and personal development. Prior to starting work with Embassy Summer, we provide pre-arrival online training, activity leader training days, teacher webinars and a weekend management training event.
You will have access to all our company policies through our staff on-boarding portal.
Upon arrival at centre, staff will be given a full centre specific induction. This combined with in-centre observations and workshops ensure all of our staff members are fully prepared for the summer ahead.
How do I apply to work with Embassy Summer?
There are four stages to our recruitment process.
1.You submit your application via the Embassy Summer website
2. We shortlist applications and invite suitable candidates for a Skype/phone interview
3. Following a successful interview, candidates will be made a provisional offer of employment and the on boarding process is commenced whilst all background checks and references are completed. In North America, candidates that advance through the initial interview will be invited to a second in-person interview
4. Job is confirmed and pre-arrival online and onsite training is offered
What qualifications and experience do I need?
Although working in a summer school and having experience of dealing with international students or possessing sporting and leadership skills is extremely desirable, we will consider all applicants that meet our application criteria.
Managers – Management experience in junior education/learning - Managing multiple departments and teams (Desirable). Management experience in a summer school environment (Desirable).
Activity Leader – Activity Leaders are expected to demonstrate experience and/or interest in working with young people. No formal qualifications are required however, having experience and an interest in for example sports coaching, drama or dance is desirable. Our activities leaders must have an interest in leading tours and activities with the ability to engage students.
House Parents – Experience in a summer school environment or boarding school (Desirable)
Night Supervisors - SIA licence and valid First Aid (Desirable).
EFL Teachers - As a British Council accredited summer school, we require our EFL Teachers to have a University Degree & a CELTA or Trinity CertTESOL (or Accreditation-UK recognised equivalent) (or) PGCE in English or MFL. Applicants with the DELTA, QTS (Primary or Secondary) or CELTYL, are particularly welcomed. Newly qualified EFL teachers will also be welcomed.
Each centre will have a Directors of Studies who will be responsible for their academic staff management, delivering developmental workshops and carrying out observations with guidance from our very experienced Academic Leadership Team.
What background checks will Embassy Summer complete prior to employment?
Embassy Summer is committed to safeguarding students enrolled on its courses. All staff members who are employed to work with under 18s will be required to undergo appropriate suitability checks, in line with the organisation’s safeguarding policy.
These checks include:
1.Disclosure and Barring Service (in England and Wales)
2. Protecting Vulnerable Groups Scheme (in Scotland)
3. Access NI (in Northern Ireland)
4. Police Certificate of Good Conduct. Information regarding this will be provided by the Safer Recruitment Officer upon request
5. 2 x professional references (if you are a recent college or university leaver, a reference from your college or university will be accepted)
What do I need to work in the UK?
Eligibility to work in the UK
All EEA and Swiss nationals can enter and live in the UK without needing to apply for permission from the Home Office.
Due to the temporary nature of our summer posts, we regret to advise you that Embassy Summer cannot consider any applicants who do not possess the required visa status and/or work permit for the UK or US. If you possess the appropriate documentation, you will be required to provide evidence in support of your application.
How long can I work for Embassy Summer?
Embassy Summer schools run from mid-June through until early-August.
We offer fixed term contracts from 2 – 9 weeks to meet centre needs. Our peak summer weeks traditionally run throughout July. We would particularly welcome staff members who are available to work from the end of June to early-August.
Contracts generally run from Saturday to Friday, with the exception of new Activity Leaders who will start their contract on a Friday. Activity Leader contracts end on a Saturday.
All staff will be entitled to at least 1 day off per week.
How many hours a week will I work?
Weekly working hours vary per role and per centre however, typical hours are as followed:
Managers – 50 – 70hrs over 6 days (dependent on role)
Activity Leaders – 44hrs over 6 days (incl. weekends)
Teachers – 42hrs over 6 days. Teaching will take place normally Monday – Friday. (Max. 30 hours of teaching time). Planning time will be inclusive of total weekly hours.
Transfer Representatives - 44hrs over 6 days (incl. weekends)
Night Supervisors – 30hrs (11pm – 4am) over 6 days.
House Parents – 45hrs over 6 days in Embassy Summer Centres. 60hrs over 6 days in Embassy Academy Centres.
How much will I be paid?
The number of hours you will be required to work per week and your weekly rate of pay will be confirmed during your interview. Your pay will be broken down into a Basic weekly rate + Holiday pay at the rate of 12.07%. The unit rate will be confirmed during the interview.
You will receive a Term Letter stating the particulars of your contract of employment with Embassy Summer through our on-boarding portal; Sterling. You will be responsible for completing your bank details and tax declaration correctly at the time of submitting your on-boarding documentation.
We process pay every two weeks during our summer operational period. Please note that it is your responsibility to check your weekly hours and overtime prior to the pay claim being processed.
We will be happy to discuss any pay related queries with you directly. You must direct any Tax queries directly to HMRC: Telephone: 0300 200 3300.
Is there an opportunity for overtime?
We use a time and attendance system at centre to record your weekly hours. Embassy Summer will pay you overtime, over and above your contracted hours.
Will I be paid for mandatory training days?
Embassy Summer will pay staff to attend training events. The total hours attended will be paid in the first fortnightly pay run upon commencement of contract. In addition, Embassy Summer will pay the cost of travel from the training centre to the host centre.
During any period of absence, including absence by reason of sickness or industrial injury, you will not be paid salary but will continue to be entitled to accrue holiday pay. Statutory Sick Pay (“SSP”) may be paid where the relevant applicable legal requirements are met. SSP is usually payable from the fourth day of sickness absence. To obtain SSP and comply with the Company’s absence reporting requirements you must follow the notification and certification procedure described in your contract of employment.
Will I be guaranteed work at the same centre throughout my contract?
During peak weeks, there is likelihood that we may ask staff to temporarily move to another centre to meet operational needs. This provides staff with a good opportunity to see another centre in operation, and teachers will be able to experience different age ranges and levels. Embassy Summer will reimburse the cost of transfer between centres.
Does Embassy Summer cover travel costs?
Embassy Summer does not pay staff travel costs to the host centre. Should you be required to move centre mid contract, the company will reimburse you the cost of travel to the next centre. You will be required to present your travel receipt on arrival.
Can I stay on-site at an Embassy Summer centre?
We can accommodate staff at all our summer centres but we cannot guarantee en-suite rooms at all centres. Embassy Summer will organise rooming to meet a number of strict welfare guidelines. Staff members will be accommodated on student floors for supervisory reasons. Non Residential staff members are most welcome, especially in our London centres.
In some cases staff might be required to move rooms to accommodate groups, but you will be given ample notice.
Does Embassy Summer charge for residential accommodation?
If you require residential accommodation, we will ONLY charge you £44.80 per week (7 day period). This weekly rate is applied across all our summer centres and is automatically deducted from your pay.
Can Embassy Summer cater for specific dietary requirements?
Embassy Summer is happy to try to accommodate all dietary requirements
Celiac diets are commonly catered for. Please speak to your Centre Manager on arrival.
All our centres provide a vegetarian option every mealtime.
Lunch on Full Day excursions
Packed lunch will be provided
Do I have to wear an Embassy Summer uniform?
Staff will be provided with Embassy Summer t-shirts and rain jackets which must be worn on all sessions worked.
Teachers will be expected to wear long trousers or skirts and Activity Leaders will require sports shoes and shorts.
Respecting the dress code is important as student’s security will often depend on it.
Is there Wi-Fi at the centre?
Wi-Fi is available throughout our summer school centres.
Does Embassy have an app that I can use?
Embassy Summer encourages you to download our App to learn more about the company. You will be enrolled into the staff section once the summer commences and you can also download the course for your Embassy Summer centre.
What is Embassy's social media policy?
We encourage the professional use of Social Media within restricted channels, such as building your staff professional profile and contributing to positive engagement with colleagues, and following our organisational posts. From a child and student protection perspective, you must not socially connect with students or via email or telephone.
Can I work together with a friend or a family member?
In the event that a family member or friend you have recommended to work for us is successfully employed by Embassy Summer, we will be happy to consider placing you both at the same centre. Offers of employment will always be strictly subject to availability.
Can I bring visitors to the centre?
Due to our strict welfare and safeguarding policy, visitors are not permitted on site.
Are there laundry facilities at centre?
Washing machines and dryers are available in each residence building or boarding house. The cost of washing/drying will be detailed in the centre guides.
Are towels provided to residential staff?
Not all our summer school centres will provide towels. We recommend you bring your own.
Can I claim for damaged or lost personal belongings?
Embassy Summer will not accept liability for any damage or loss to personal belongings. Please ensure your personal items, especially laptops and mobile phones are insured prior to arrival.
Will there be parking at my centre?
Parking may not be automatically available to our summer staff. We are to request a parking permit for you but this will not be guaranteed and may be subject to availability.
Work for Us
We are looking for motivated and dynamic people to join our teams in a number of roles across our schools. We have a wide range of jobs available within each of our centres. Click below to apply!View jobs and apply online here